The project management life cycle is broken down into five phases, initiation, planning, execution, monitoring, and closure. These make up the path that takes your project from the beginning to the end. Technology Infrastructure LLC is in a unique position to assist your project from inception to closure using its experience in various levels and fields of infrastructure. For most projects, an in-house project manager is sufficient in organization and general skills. With technology and infrastructure, the level of skill, experience, design knowledge and people management requires more than most in-house PM’s can provide. This is where Technology Infrastructure LLC can become invaluable, as a much needed resource. for more detail on our design process see Architectural Design.
Initiating & Designing
Although the 5 stages are standard for project management, with technology Infrastructure the design process is imperative before the project starts or in this stage. In this stage it is important to ascertain, define and discuss the companies goals, needs, and weaknesses. The initiation stage is taken from a 5,000-foot view so to speak and evolves into an architectural plan encompassing all of the elements of the end project and the definitions of success. When the logic and goals are established our design team will begin dissecting each and every component of the whole project into clear standards, standards, and tasks from a technical point of view.
Project Management Planning
After the initiation stage, the project is planned to an exacting level of detail. The first steps are breaking all of the elements into physical sections or sub-projects. In this design, each section is defined right down to the configuration and takes into consideration hardware, software, configuration, communication, power, scheduling, delivery times, installation coordination, and completion. The primary purpose is to plan time, costs and resources adequately to estimate the work needed and to manage risk effectively during project execution. As with the initiation process group, a failure to adequately plan dramatically reduces the project’s chances of accomplishing its goals.
Determining the project management methodology, developing the scope statement, selecting the planning team, identifying deliverables and creating the product and work breakdown structures is imperative for a successful completion.
Executing includes identifying the activities needed to complete those deliverables and ordering them by the needed predecessor and networking the activities in their logical sequence.
In this stage we must estimate the resource requirements for the activities, estimating time and cost for activities, developing the schedule, developing the budget, do risk planning, developing quality assurance measures, and gaining formal approval to begin work.
Additional processes, such as planning for communications and scope management, identifying roles and responsibilities, determining what to purchase for the project and holding a kick-off meeting are also advisable.
Monitoring and Quality Control
Documenting everything within a project is key to being successful. To maintain budget, scope, effectiveness, and pace, a project must have real documents on each specific task. With correct documentation it is easy to see whether or not a project’s requirement is met. To go along with that, documentation provides information regarding what has already been completed for that project. Documentation throughout a project provides a paper trail for anyone who needs to go back and reference the work in the past.
In most cases, documentation is the most successful way to monitor and control the specific phases of a project. For this task, we do a detailed documentation and use state of the art project management software. When performed correctly this can be the backbone to a project’s success. We ensure that each phase stays on schedule, and meets the technical requirements needed to interact in a way that accomplishes the fundamental goals of the company and the project at hand.
Project Management Closing
The closing includes the formal acceptance of the project and the ending thereof. Administrative activities include the archiving of the files and documenting lessons learned.
This phase consists of contract closure, completing and settling each contract (including the resolution of any open items) and closing each contract applicable to the project or project phase. Finalize all activities across all of the process groups to formally close the project phase. Also included in this phase is the Post Implementation Review. This is a vital phase of the project for the project team to learn from experiences and apply to future projects. Usually, a Post Implementation Review consists of looking at things that went well and analyzing things that went not quite as well on the project to come up with project improvements and outlines for future projects.
These 5 stages are our primary services and we would be happy to schedule a free consultation with you today.